Holiday Activities and Food Programme Digital Solution

An AI-driven platform enabling councils to streamline HAF processes, to help families locate activities and meals, book events, receive notifications and communicate with programme organisers. Connecting the dots between families, councils and HAF programme organisers.

Book Demo

Impacting Numbers

A snapshot of success – delve into the key metrics that showcase our advancements in family experience and council efficiency.
£200m+
funding provided each year for
HAF programmes
(GOV.UK)
2m+
children are entitled to free school meals in the UK
(National Statistics)
24k
schools in the UK
(National Statistics)
24
minimum number of days of activities available per child per year
(Department for Education)

Overview

Organising and coordinating HAF programmes across various locations can be challenging. Our digital solution uses AI technology to streamline the process by allowing families to easily find nearby activities and meal locations, register for events, and receive important updates in real-time. Additionally, it can facilitate communication between programme organisers, volunteers, and participants, ensuring smoother logistics and ultimately enhancing the overall experience for everyone involved.

Problem Statements for Families

Reactive Support Services 
Points afraid but may
Lack of Localisation in Services 
Stigma in Seeking Support 
Repeating Stories to Different Professionals 
No Out-of-Hours Support 
Inefficient Council-Resident Communication 
Absence of Continuous Digital Support 
Difficulty Finding Trustworthy and Current Information 

Problem Statements for Professionals

Challenges in Meeting Heightened Support Expectations 
Lack of Insights and Analytics 
Families' Lack of Awareness of Services 
Difficulty Measuring Community Program Impact 
Inefficient Council-Resident Communication 
Limited Resources for Diverse Community Needs 
High Volume of Service Calls and Administrative Tasks 

Capabilities

Discover how our platform supports the Holiday Activities and Food Programme (HAF), providing essential services to children and families during school holidays.

Our Benefits

Reduce Costs 

Lowers expenses for administrative costs by promoting self-service.

Whether you have a team of 2 or 200, our shared team inboxes keep everyone on the same page and in the loop.

Simplifies the handling of family support enquiries and administrative duties through automation.

Whether you have a team of 2 or 200, our shared team inboxes keep everyone on the same page and in the loop.

Streamlines the submission of forms and applications automatically.

Whether you have a team of 2 or 200, our shared team inboxes keep everyone on the same page and in the loop.

Delivers data insights for the council and  HAF providers.

Whether you have a team of 2 or 200, our shared team inboxes keep everyone on the same page and in the loop.

Ensures resources are used more efficiently, minimising waste.

Whether you have a team of 2 or 200, our shared team inboxes keep everyone on the same page and in the loop.

Enhance the Experience 

Enables the discovery and online booking of local events with custom local features.

Whether you have a team of 2 or 200, our shared team inboxes keep everyone on the same page and in the loop.

Implements proactive strategies to address family needs early.

Whether you have a team of 2 or 200, our shared team inboxes keep everyone on the same page and in the loop.

Integrates various third-party services, websites, and data into a cohesive ecosystem.

Whether you have a team of 2 or 200, our shared team inboxes keep everyone on the same page and in the loop.

Employs feedback mechanisms for continuous improvement of systems and services.

Whether you have a team of 2 or 200, our shared team inboxes keep everyone on the same page and in the loop.

Streamline submissions of bookings for both families and partners.

Whether you have a team of 2 or 200, our shared team inboxes keep everyone on the same page and in the loop.

About Beebot AI

Let us show you how we can partner with you and help you work smarter, faster and more productively.
 Beebot AI, your go-to destination for intelligent automation solutions.

ROI

Efficiently measure and articulate the return on investment, equipping you with solid data to inform and provide evidence to senior stakeholders.

Staff Efficiency

Investing in a robust toolset for staff results in significant productivity gains. By equipping employees with the means to share information quickly and accurately, we not only enhance their efficiency but also ensure families receive timely and relevant information. This streamlining leads to a reduction in operational hours and an increase in employee satisfaction, translating to a lower turnover rate and associated costs.

Channel Shift

Investing in a robust toolset for staff results in significant productivity gains. By equipping employees with the means to share information quickly and accurately, we not only enhance their efficiency but also ensure families receive timely and relevant information. This streamlining leads to a reduction in operational hours and an increase in employee satisfaction, translating to a lower turnover rate and associated costs.

Consolidation

Centralising digital services through our integrated platform results in considerable cost savings, whether managed in-house or outsourced. This consolidation streamlines operations, simplifies user experience, and fosters higher adoption rates, all of which contribute to a lower total cost of ownership and enhanced return on investment.

Self-Serve Digital Support

Promoting self-service reduces the workload on staff and allows for resource reallocation. This shift not only improves customer satisfaction through empowerment and convenience but also leads to a significant reduction in support costs, as self-service operations are more scalable and cost-efficient.

Support PH Outcomes

Digital support tools that facilitate positive health behavior changes can lead to substantial savings for the council and the NHS by decreasing the necessity for direct interventions. These tools aid in preventative care, reducing long-term healthcare costs and improving community health outcomes.

Analytics/Optimisation

Utilising analytics for 'soft referrals' enhances the early intervention process, saving on future costs associated with late-stage interventions. By identifying user intent and providing targeted information, we can preemptively address issues, leading to more efficient use of resources and better allocation of council and NHS services.

Why choose Beebot AI?

Mission-Driven Automation for community-focused UK public sector.

Exceptional Customer Experiences with efficient service delivery.

Accelerated Time-to-Value from technological investments.

Versatile Platform Support adaptable to diverse needs.

Scalability and Security in a robust SaaS model.

Deep SaaS Expertise for optimized, successful deployments.

Hyper Care Approach for an affordable, smooth transition.

NHS Digital Partnership underscores healthcare commitment.

FAQs

Lorem ipsum dolor sit amet, consectetur adipiscing elit.

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Suspendisse varius enim in eros elementum tristique. Duis cursus, mi quis viverra ornare, eros dolor interdum nulla, ut commodo diam libero vitae erat. Aenean faucibus nibh et justo cursus id rutrum lorem imperdiet. Nunc ut sem vitae risus tristique posuere.

Lorem ipsum dolor sit amet, consectetur adipiscing elit.

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Suspendisse varius enim in eros elementum tristique. Duis cursus, mi quis viverra ornare, eros dolor interdum nulla, ut commodo diam libero vitae erat. Aenean faucibus nibh et justo cursus id rutrum lorem imperdiet. Nunc ut sem vitae risus tristique posuere.

Lorem ipsum dolor sit amet, consectetur adipiscing elit.

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Suspendisse varius enim in eros elementum tristique. Duis cursus, mi quis viverra ornare, eros dolor interdum nulla, ut commodo diam libero vitae erat. Aenean faucibus nibh et justo cursus id rutrum lorem imperdiet. Nunc ut sem vitae risus tristique posuere.

Lorem ipsum dolor sit amet, consectetur adipiscing elit.

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Suspendisse varius enim in eros elementum tristique. Duis cursus, mi quis viverra ornare, eros dolor interdum nulla, ut commodo diam libero vitae erat. Aenean faucibus nibh et justo cursus id rutrum lorem imperdiet. Nunc ut sem vitae risus tristique posuere.